Recorded on July 11th, 2016
On the latest Nerds on Draft, Gabe and Jeff discussed many areas of life that still have friction in them, and task management reared it’s ugly (i.e. always welcome) head. They talked about their struggle with the idea that the ultimate mythical task management system should be able to handle tasks, projects, time-based reminders, and calendar items all together. Those certainly seem like they should be relatable somehow, but there’s always friction between the edges of those systems.
When the subject of TaskPaper came up, the consensus was that text file-based task management systems are good at defining what tasks need to happen to get something done, but that apps like Apple Reminders are better for getting you to do dumb things like taking out the trash on a certain day, at a certain time. You have to use each system or app for what it’s good for, even if everything isn’t frictionless. It was so good to hear them articulate exactly this eternally unsolved problem in a way that sounded like they had been eavesdropping on my brain.
I know that every time I try to press TaskPaper into doing things that are better handled by Reminders, it breaks down. I need to get better at routinely actually looking at TaskPaper/Taskmator, so that I can go back to trusting it. This afternoon, I went crazy and sliced out the items that were in the “Today” pseudo-project in my
Current.taskpaper mondo master file into a separate
Today.taskpaper file. If I’m really good, I’ll start it fresh every morning, like a blank sheet of paper, populated with choice tasks from the Current file.1 It’s not quite the way TaskPaper is intended to be used, but I was already breaking the model anyway by having projects like “Today”, “Sunday”, “Monday”, etc. I’m thinking this way because:
- I love the idea of a Field Notes notebook and Bullet Journal-type syntax for today’s tasks, but I’m just not going to sustainably sit down every morning and take the time to manually recopy the undone items to the next blank sheet. I’d love to be that guy, but the practice never stuck every time I tried it. Better to use the laptop/phone clipboard to make that slightly more efficient.
- If I’m not going to use paper for this, I need a digital Today file that’s small enough to use with iOS Taskmator (which doesn’t like big TaskPaper files). Editorial can also do this, but it’s overkill, and since I use it for so many other text-editing jobs on the phone, my TaskPaper-formatted files are never open by default in Editorial.
- If I want to spend most of the day working through a list of stuff that I really want to get done today, I’m more likely to do it if that list is physically short. Not just filtered to be short, but actually a really short file, where I can cross stuff off and feel good about seeing it in an Archive section down at the bottom as the day progresses. And it can’t have all the countless other contexts and projects that tend to fill up the Current master file. Seeing that stuff every time I want to see just the Today list is too demoralizing and overwhelming, even if it’s all off the bottom of the screen.
- I use Drafts to prepend inbox items to the top of my TaskPaper files. As robust as Drafts, Dropbox, and text files are, I believe it’s a bad idea to repeatedly prepend stuff wirelessly to your main, long, canonical TaskPaper file all day, as many times a day as I’ve been doing it. If something goes wrong during that transaction and data gets corrupted or there’s a Dropbox conflict, it cannot be allowed to scramble the big file that has all my projects defined in it. I’d rather prepend those inbox items to a super-short Today file, and do them today if they need to be done today, or slot them into a Later project in that file to pull into Current all at once at the end of the night. (Or better, leave them entirely in Drafts if they don’t need to be done today and process the Drafts inbox at night.)
So that’s what I’m trying. Fingers crossed.
Wow. They do say that if you want to figure something out, you should write about it to discover what you really think.
Note to self: Figure out a way to automate that. There’s nothing like an empty refrigerator to motivate you to discard the unhealthy past and fill it with healthy foods.) ↩
Recorded on March 18th, 2016
The other day on a recent Back to Work (and I can’t remember which one exactly), Merlin explained to Dan about how to prepend and append text to a draft in Drafts. I’ve used this trick, but more often for prepending than for than appending. When Merlin described the use cases, I realized that appending can be especially powerful if you’ve started the bare bones of a draft, and just want to dump a bunch of hyperlinks, ideas, or whatever into it when you think of them.
Before I went record shopping the other day (thanks to a Steady Sounds birthday gift card from my thoughtful wife!), I wanted to collect all the stuff that I meant to be on the lookout for and put it in a temporary
music to buy today.txt file. I typically have a long-standing
music to check out.txt file and an
LPs to buy.txt file in Dropbox that I can get to with Editorial or Notesy. There are entries scattered all over those two files, and I’m able to focus more in the record store if I have one consolidated, top-priority list instead of switching between two of them. So I quickly scrolled through each of those reference files, selected the text for each record or song I wanted to watch for, and tapped the Share action.
And behind the scenes, the line would append to the
music to buy today draft. This is what it looked like after appending a bunch of items.
After I collected all the vital music to look for, I sent the draft over to Editorial, and used the Sort Selection workflow from @olemoritz (the creator of Editorial) to alphabetize the lines. And then I used Federico Vittici’s List workflow to turn those lines into an unordered Markdown list.
Finally, I used the Preview mode in Editorial to actually pull up the list when I was in the store. The nice thing about Preview mode is that you can’t accidentally go into edit mode by tapping the screen. It’s just like a piece of paper, but on the phone.
In practice, it is actually very quick to go through all these steps. The Drafts share sheet just does its thing and gets out of the way. And Editorial can do anything you can dream up if you find/build the workflow for it. Once you try this process, you’ll think of all sorts of uses for it.